Privacy Policy

Pine Tree Martial Arts, LLC

Effective Date: January 1, 2026

Pine Tree Martial Arts, LLC (“we,” “us,” or “our”) is a Texas limited liability company committed to protecting the privacy and personal information of our students, parents, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with applicable Texas and U.S. laws.

Information We Collect

We may collect the following categories of personal information:

• First and last name

• Email address

• Phone number

• Home or billing address

• Payment information (credit/debit card type, cardholder name, expiration date, and security code — processed securely through third-party payment processors)

• Student information, including:

  • Enrollment and attendance data

  • Uniform or clothing sizes

  • Gender identification (if voluntarily provided)

  • Special requests, accommodations, or service preferences

• Marketing preferences and responses to surveys, contests, or promotions
  
  

Providing personal information is voluntary; however, failure to provide certain information may limit our ability to enroll students, process payments, or provide services.

Information Collected Automatically

When you visit our website, we may automatically collect certain information, including:

• IP address

• Device type, operating system, and browser information

• Language preferences

• Date and time of access

• Pages viewed and referring URLs

• Usage and interaction data
  
  

This information may be collected using cookies or similar technologies to improve website functionality and user experience.

How We Use Your Information

We use personal information for the following purposes:

Enrollment & Program Administration

To process registrations, manage student accounts, schedule classes, and administer services.

Customer Service

To respond to inquiries, provide support, and communicate important program or account information.

Reviews & Feedback

To request feedback or testimonials related to our programs. Any published reviews will not include sensitive personal information.

Marketing & Communications

To send newsletters, announcements, promotions, or event information. You may opt out of marketing communications at any time.

Analytics & Business Improvement

To analyze participation trends, improve services, and enhance website functionality using aggregated or anonymized data.

Security & Fraud Prevention

To protect our business, students, and systems from fraud, misuse, or unauthorized access.

Legal & Compliance

To comply with Texas law, resolve disputes, enforce agreements, or respond to lawful requests from government or law enforcement authorities.

Legal Basis for Processing (Texas & U.S.)

We process personal information based on:

• Performance of a contract (enrollment and services)

• Legitimate business interests

• Your consent, where required

• Compliance with applicable Texas and U.S. laws
  
  

SMS / Text Messaging Consent (Texas & TCPA Compliant)

SMS opt-in consent and phone numbers will NOT be shared with third parties or affiliates for marketing purposes.

OPT-IN CONSENT:
By providing your phone number, you consent to receive text messages from Pine Tree Martial Arts, LLC regarding class updates, scheduling, billing, and promotional communications.

• Message and data rates may apply

• Message frequency may vary

• Reply STOP to unsubscribe at any time
  
  

All text messaging practices comply with the Telephone Consumer Protection Act (TCPA) and applicable Texas regulations.

Data Sharing

We do not sell personal information.

We may share information only with:

Service Providers

Trusted third-party vendors who assist with payment processing, communications, marketing tools, or analytics. These providers are contractually required to protect your data and may not use it for their own purposes.

Legal Authorities

When required by Texas or federal law, or when necessary to protect rights, safety, or prevent fraud.

Children’s Privacy

Our services are intended for families and minors enrolled with parental or guardian consent. We do not knowingly collect personal information from children under 13 without verifiable parental consent, consistent with the Children’s Online Privacy Protection Act (COPPA).

Parents or guardians may request access to, correction of, or deletion of their child’s information by contacting us.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, misuse, or disclosure. Access to personal data is restricted to authorized personnel only.

Data Retention

We retain personal information only as long as reasonably necessary to:

• Provide services

• Maintain student records

• Comply with Texas and federal legal requirements

• Resolve disputes or enforce agreements

Your Rights (Texas Residents)

As a Texas resident, you may:

• Request access to your personal information

• Request corrections to inaccurate information

• Request deletion of personal data, subject to legal obligations

• Opt out of marketing communications
  
  

Requests may be submitted via email. We will respond in a reasonable timeframe consistent with applicable law.

Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Material changes will be posted on our website, and continued use of our services constitutes acceptance of the updated policy.